Job Description

About Encore Talent Solutions:

Encore Talent Solutions is a trusted professional services firm dedicated to helping organizations achieve their goals by providing exceptional talent solutions. We partner closely with our clients to understand their unique culture and operational needs, delivering proactive support during times of growth, transition, and change. Our mission is to connect top talent with meaningful opportunities to drive business success.

Job Description

As a Mobile Systems Support Admin Assistant, you will play a critical role in managing administrative tasks related to mobile systems operations. You will provide essential support to the mobile systems team, coordinate administrative activities, and ensure efficient processing of documents and information. Your role will be key in maintaining organizational efficiency and supporting the technical team in their day-to-day operations.

Key Responsibilities

• Administrative Support: Provide wide-ranging administrative support to the mobile systems team, including managing deadlines, coordinating meetings, and handling correspondence.
• Document Management: Prepare, review, and organize documentation related to mobile systems, including reports and maintenance logs. Ensure accurate and up-to-date records.
• Data Entry & Reporting: Enter and update data in databases and generate reports as needed. Track and analyze data related to mobile system performance and maintenance.
• Vendor Relations: Manage relationships with service providers and coordinate with external vendors as needed.
• Compliance: Ensure that all administrative activities comply with company policies and industry regulations. Maintain confidentiality and handle sensitive information with discretion.
• Customer Service: Provide exceptional customer service to drivers and terminals regarding mobile system-related issues and inquiries.

Required Qualifications:

• Education: High school diploma or equivalent; associate’s degree or higher education in Business Administration, IT, or a related field is a plus.
• Experience: Some administrative experience, preferably in a technical or logistics environment.
• Organizational Skills: Excellent organizational and multitasking abilities with strong attention to detail.
• Technical Proficiency: Familiarity with mobile systems and electronic equipment is beneficial, though not required. Proficiency in Microsoft Office Suite (Word, Excel, & Outlook) and other office software.
• Communication: Strong verbal and written communication skills, with the ability to interact effectively with team members, drivers, and external partners.
• Time Management: Ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
• Problem-Solving: Basic problem-solving skills with a proactive approach to addressing administrative challenges.
• Adaptability: Flexibility to adapt to changing priorities and a dynamic work environment.

Work Environment & Location:

• Location: Onsite - Wilmington, OH
• Travel: N/A
• Collaborative team environment with opportunities for professional growth.

Encore Talent Solutions is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce.

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